. The final tip to writing a good follow-up email is to end on a positive note. Could we pencil in any of these times: (Provide times) I look forward to hearing back from you, (Your Name) Example 2 . Avoid follow-up meeting emails by using a Fellow template, allowing all participants to collaborate synchronous and asynchronous. Affiliate Disclosure: We may be compensated from the retailer if you purchase a book or product recommended on this website. Whatever the case may be, sending out a meeting follow-up email summarizing the key decisions will ensure that people who could not attend the meeting are still informed on the important stuff. If its a sales or customer call, then the account manager or customer success manager should send the recap. If its an external call with a prospect or customer, just send it to them and include others who joined the meeting as well., If its an all-hands meeting, then you can send the recap to everyone in the company., The easiest way to make your meetings productive is tocapture decisions and action items and share them with your team in a meeting recap email. They inform those who couldn't attend the meeting while reminding the attendees about the decisions and the next steps. Yes, and as agreed, I will pick you up tomorrow morning at 8 am. Can you please clarify? Per our conversation, please proceed with the cancellation. Cookies that help us better understand how you use the website and personalize your experience. Hi Dear Mr Per Our Conversation please let me know what kind of processing of my ticket payment refund please let me know about my issue resolved . Two weeks after that, June 19, you inquired about the update she'd promised a month earlier. It's also a great way to engage with your team members and build rapport by allowing them to share their thoughts on the meeting. If you want to improve your follow-up phone conversations, you have to learn to ask direct, deliberate questions that result in useful answers. I appreciate all of the hard work you put into [company name]. Connect Fellow with your favorite apps. Recap the conversation in your email - In your follow-up email, recap the main discussion points from your phone call. You can use meeting recaps to keep everyone focused on what needs to be done before you meet next. If you send or receive business emails, youve probably come across the phrase per our conversation. In fact, you may even find yourself using this term in your own emails and messages without really knowing what it means. Read through our breakdown below for tips and samples on crafting emails that build rapport and keep the conversation moving forward. Access meeting notes inside of Google Meet and get helpful details through Google Calendar events. A meeting recap is a message, often in email format, sent to employees or clients after a meeting. I appreciated hearing your thoughts on improving the member experience through a combination of personalized service and intuitive technology. Ive spent the last decade reading and writing marketing books and blogs as well as my articles helps people to start their Email Campaign from scratch or boost their existing business. Agent: Hi [customer name]. Again, this is also important for those who were unable to attend the meeting. What you attach depends solely on the meeting. with a meeting agenda and location as we get closer to the next meeting. Conclusion. First sentences in your email. Thank you for also introducing me to members of your [mention the name of the team] team. Stay aligned on projects, drive progress and accountability, and improve collaboration. Plan and run productive meetings wherever you work best. To summarize, the princess realized her own strength and that she didnt need a prince to come and save her. We can use this phrase when we wish to go over the main points of a discussion. This is important so that if attendees want to look back on anything discussed during the meeting, they do not need to wait more than a day to do so. Below are several examples of how you might use per our conversation in a sentence: Per our conversation is a perfectly fine way to reference a past conversation, though its usually reserved for written correspondence, like emails, messages, or letters, rather than spoken conversations. Write Your Letter Step-by-Step 1 Refer to your last contact with your reader and review what you discussed or agreed upon. Thank you for also introducing me to members of your [mention the team name] team. Thank you once more for your time; I hope to hear from you soon. [Mention the name or company of the sender], [Mention the signature or logo of the sender, if any]. Occasionally, Send Emails That Include a Compliment, Not a Demand or Request "Hey. Each of these alternatives is interchangeable with per our conversation and equally appropriate for work. We scroll through, skim the topics, and never give it a second thought. If youre sending a meeting recap call to a prospect after a sales call, attaching pitch decks and one-pagers can help you close deals. You gave her two additional weeks of space. Read more about Martin here. This will also foster a healthy work environment and promote psychological safety with team members. Thanks for a great meeting today. For example, if someone has given us a task in a previous conversation, we can use this phrase to begin explaining the completion or status report of said task. It has taken us a few years to find the best way to provide meaningful recap notes to our teams. verb You can say that you are going to recap when you want to draw people's attention to the fact that you are going to repeat the main points of an explanation, argument, or description, as a summary of it. Whether it is after a team meeting, an interview, or a networking event, following up will make you stand out. I hope youre feeling better. I enjoyed meeting with you and would like to thank you for your valuable time. 15. As a follow-up, Id like to attach a white paper written by [mention the companys name or organization]. In her free time, she is usually watching her favourite tv show, Friends! Once the meeting is uploaded or recorded successfully, youll get an accurate AI summarycapturing the key moments, decisions, and takeawaysready to share. Please let them know how much I appreciate how at ease they made me feel. In your follow-up email, reiterate the main challenge or objective you identified and some relevant advice. Missed target: increase upgraded users by 7%. Its a powerful tool to make your meetings truly productive. Efficiently gather and document comprehensive 360 degree feedback for all of your direct reports. I will be faxing over your medical records, as requested. Implement A/B testing discussed on premium products. to provide context for your recipient this will jog their memory so they can remember you. Key summary items: Discussed the upcoming project Brad is leading. This will also create a routine for you so you are not stuck trying to remind yourself to send out meeting reminder emails later during the week. Example: Pursuant to our conversation, I have attached for your review a rough sketch of the logo design. As a blog writer for TCK Publishing, Kaelyn loves crafting fun and helpful content for writers, readers, and creative minds alike. 99 examples: The opening for the finale is redone completely, using scenes from the previous Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. Finally, we will go over our last few examples: It is most certainly correct to say as per our conversation. Put another way, if you dont capture the takeaways and action items from your meeting, your discussion would be for nothing. Empower your team to build a culture of productive meetings with these on-demand product tutorials. All Rights Reserved. The more you wait, the less likely are you to remember the key information and details from the meeting., If its an internal team meeting, a manager or team leader can send out the meeting recaps. To recap briefly, an agreement negotiated to cut the budget deficit was rejected 10 days ago. 4. Agile teams use this retro template to understand what they "Loved, Learned, Loathed, and Longed for" at the end of the sprint iteration. Therefore, summarizing the key decisions outlined in your meeting will remind attendees that the meeting had a purpose and what that purpose was! We often say as per our conversation, to reflect upon something that has been previously discussed. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Copyright 2022 by FoundLetters.com Emily Roberts All rights reserved. Ill let you know how my interview with[Company Name]goes next week!Best. And you have to be comfortable remaining silent while the client responds. Meeting minutes are formal documents that capture the conversation verbatim and its often used to look back on what was discussed exactly. Text notes are often subjective and dont provide enough background and contextual information., The next question would be, whats important enough to capture? It was a pleasure speaking with you regarding employment opportunities at the University of Omaha. Ive attached a case study to this email that details the success one of your peers had when fine-tuning their segmentation and creating content that resonated with their prospects. Everyone looks around as nobody speaks up. This is also important because it outlines what attendees responsibilities are and urges them to get started on their next steps. 13. Email sample 3: A complaint. However, phrases like "Hope to hear from you soon" are appropriate . 14. A meeting agenda template for 1 on 1 conversation during the salary review process. As we discussed, [re-cap conclusions]. Stay on top of your teams goals by clearly recording, defining, and tracking the progress of your OKRs in Fellows Objectives tool. This could be in terms of an agreed upon task, assignment, etc. Recap actions and decisions at the end of the meeting. Gain insight about your companys meeting frequency, productivity, and feedback culture. It gives a basic overview of the meeting and reminds recipients of what action items need to be completed, deadlines for assigned projects and any other important information that was covered. This is often an important step to take, since written documentation may be needed at a later date. To (Insert Name), Just an email to inform you that we need to have a one on one meeting. Example: "As we discussed, you mentioned you'd email me the training materials. How has that situation been going? Ensure you send the email within minutes of the conversation to ensure that the details are still clear in their mind. We will often say this upon discussing the completion of said task or favor. We are clearly stating what will be presented or what has been accomplished. If not, could you please let me know who the appropriate person for me to talk to is? Per our conversation, Im forwarding you the orders I received last week so you can follow up with each. Here are a few examples of how we can use this phrase: Another great option for a phrase that we can choose to use is, as discussed. Example: Pursuant to our conversation, Id like to get started as soon as possible with the new marketing plan. Collaborate on meeting agendas, assign action items, and ask for meeting feedback. Newsletter email 10. Example: As I mentioned, well start the new campaign next week. Use this retrospective template to capture invaluable insights, generate meaningful ideas, and move your team in the right direction. I am certified and awarded Email marketing expert. We often say this when we wish to discuss something that has occurred after a previous conversation. Start job posting and internal outreach for open positions. Sample Questions: As instructed, Ive sent the CEO a copy of the minutes from our last meeting. I refer to the conversation we had on Tuesday about.. I am a big fan of your business and a frequent shopper on your ecommerce site, which gives me some valuable insight into the user experience when interacting with your business online. We would be thrilled to partner with you and your team to accomplish the goals we have discussed.The goals we are most excited to collaborate with are the following: Id love to schedule a follow-up conversation with both of our teams so we can dive into the specifics and begin our work together!Please let me know a date that works best and we can arrange the details.Thank you again for your time,[name]. When writing your email, be sure to: Write an attention-grabbing subject line. In most cases, the one who organized the meeting is the right person to send meeting recap emails., In case of an internal meeting, you should send the recap to your teamincluding those who couldnt attend the meeting. Instead of listing all topics, grouping them, and then trying to take action on specific groups, this technique tries to identify . 3. Create a written document, memorandum or email for every important conversation, verbal warning or counseling session. When we say take detailed meeting notes, we mean write down any information that stands out to you. And, as you might expect, there's more than one way to note down the takeaways., Some prefer to have a Google doc or a Notion page handy and jot down the insights and decisions as the meeting progresses. Research shows that between 75 and 100 words is ideal, yielding the highest response rate at 51%.. "today", "yesterday", "Friday", etc.) Your meeting notes and action items right within your Zoom meeting! As we discussed, [re-cap conclusions]. This phrase is best used when we have been instructed by someone, on the proper way or their preferred way, for us to complete something. Here is an example of a follow-up email you can send if you are looking for an intro. Some ways in which we can use this phrase in a sentence are: We can use in accordance to when we wish to speak in reference to something previously discussed, learned, etc. Lead magnet follow-up email 4. Thank you very much for your time and consideration once more. In addition to my enthusiasm, I will bring strong communication skills, flexibility, and the ability to encourage others to collaborate with the department to the position. Fellow is the meeting agenda app your team will love. They are quite impressive, and it would be a true pleasure to work in such lovely surroundings. 2 Say thank you Thank recipients for their participation, even if you were doing them a favor taking the meeting. Try using a tool like Fellow! Keep the conversation balanced. Instead of getting important work done, you are using your valuable time to be at a meeting. While there's nothing wrong with this, it doesn't do you or the recipient a whole lot of good. Example: Pursuant to our conversation, I'd like to get started as soon as possible with the new marketing plan. We are planning our next meeting for [Date] at [Time]. When we say this, were cordially allowing someone know that were working on or have completed a task, according to the instructions we were given. As discussed, the meeting will need to be moved back until Friday. Follow this guide to master writing the art of the meeting follow-up email! Call center script to handle "I'm not the decision-maker" objection. Following our phone conversation this morning, I.. Further to our meeting last week, I.. 3 Recap Email Templates to Use After Your Sales Call 1) Call recap Connect calls are typically used to establish a relationship with the buyer. Meeting recap is often an email that summarizes the meeting, captures the key insights and decisions, and lists the action items to follow through. Here are some examples of meeting follow-up emails to help guide you through how to create the perfect follow-up email templates: 1 After a team meeting Dear [marketing/sales/engineering] team, Thank you for taking time out of your busy schedule to meet today. Example 1: Meeting recap letter Memorandum TO: FROM: DATE: SUBJECT: Shift Supervisor Meeting Our shift supervisor meeting was attended by all supervisors except Kathy, Jake, and Sue, who were required to remain with the service representatives. As the Chinese proverb goes, The palest ink is better than the best memory. Our goal is to create English lessons that are easy to understand for everyone. Include who was present for the conversation, a summary of the key issues . ), you need to keep your emails short and to the point. It's free. Per our conversation, Ive attached all the documents youll need for reference to complete the project. Alternatively, you might say "as we discussed" to remind a manager of the answer to a question you asked before. When we say this, we are speaking in the past tense, as this is something that has been previously discussed. Meetings can become worse than a waste of time when attendees don't use precise language "Let's tackle that soon, guys!" and everyone goes away with a different understanding of who's responsible for what and by when. Im looking forward to seeing you all on [date of next meeting] for our next team meeting. Example 1. Here's a quick recap of what we talked about, what we have to focus on in the coming weeks, and the steps we need to take to accomplish our goals. Please email me or give me a quick call with a date and time, and Ill make arrangements to meet Mr. or Mrs. [mention the persons name]. Meeting recap isn't a necessary burden. Call recap Connect calls are typically used to establish a relationship with the buyer. [Mention Recipients Address Here] Results and achievements from the last cycle. Once youre done creating highlights, then just click on Copy Highlights and paste it anywhere youd likeSlack, Email, or Google Doc., You can use Grain to send minutes of the meeting email as well. Most are relatively brief. Last time we spoke, you had discussed your marital problems. Welcome to Grammarhow!We are on a mission to help you become better at English. By clearly assigning each person a task, the responsibility is not on the whole team but rather on each individual to get their work done. Example: As agreed upon earlier, the new contract will go into effect on the 1st of next month. Email Bounce Back: What is it and How To Reduce Them? Nothing is worse than ending a meeting and not remembering what was said. How to write a follow-up email after your interview: Personalize your email in three ways to show you were listening and you're invested: Paragraph 1 Recap one point of discussion from your conversation. ; Recognition Give your people a chance to be seen with peer-to-peer recognition and watch recognition rise. It's important to then provide clear direction and address people by name when necessary. Thanking you, It is important to follow up after a meeting for many reasons. To summarize, we still need to purchase the tent, tables, and chairs for our outdoor wedding. It helps your team to see the value of the time spent on meetings and gives everyone an opportunity to hold each other accountable.. We are highlighting the need to go over past details, opinions, etc., from the latest conversation we had with someone. Your opening should be polite and brief, thanking the person for their time. Your subject line. It is extremely necessary to know how to write a formal email when you begin your professional career. Paragraph 2 Refer to their team's relationship with your team to-be. 123 Lane, Area 456, City, State, Pin Code. Following our conversation, I was able to complete the report, as you instructed. Write down the 10-second pitch for the event and then write to address the high points that support that summary. Even if somebody could not attend, they most likely were still assigned an action item/next step. I agree that it was unfortunate that [mention the name of the person], the actual person to whom I would report, was not present. Though its not necessary to include additional documents in all your meeting recaps, in some cases, its better to attach supporting materials.. Using "please find attached" in e-mails. Meeting Summary Report Details File Format Google Docs MS Word Pages Editable PDF Size: A4, US Download Meeting Summary Template Details File Format MS Word Google Docs Size: 134 KB Download Meeting Summary Example Source Details File Format PDF As requested, here are the new socks that you were in need of. As discussed, we will be in need of additional resources to complete our project. This data can be in a form of audio, video, image, text, graph, chart, or even just a hyperlink that allows the reader to jump into . My [mention the total number of years of experience] years as an award-winning programmer at [mention the name of the company or organization], in particular, make me an excellent fit for this position and company. After speaking with you, meeting the team, and learning more about the positions responsibilities, I am even more convinced that there is no better match. As previously mentioned, the report is due by 5pm this evening. Fellow helps Sales leaders run productive 1-on-1s, team meetings, forecasting calls, and coaching sessions. Support company leaders with Fellows uniform meeting templates, collaborative one-on-one meetings, and feedback tools. We can also use this phrase if we wish to highlight the results of a previous discussion. She has a degree in International Affairs with a minor in Italian Studies, but her true passion has always been writing. In accordance to company policy, we must all wear our uniform for the duration of each shift. It was a pleasure meeting you and discussing the teaching assistant position at [mention the name of the company or organization] the other day. Here are a few examples to help highlight how we can use this phrase: Pursuant with our conversation is arguably the most formal and professional alternative that we will discuss. I really appreciate learning more about [add what you learned about the company/product/etc during the meeting]. This is considered to be a shortened or more casual version of since the last time we spoke, however, it is still considered applicable and professional enough to use in a workplace setting. My schedule is currently flexible, and given your urgency to fill the position; I would like to meet with Mr. or Mrs. [mention the persons name] as soon as possible. . 3. Guidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. 150+ Collaboration Email Subject Line Examples. The primary purpose of a meeting recap is to summarize the discussion and outline key takeaways. Hannah Sheehan is a Content Marketer at Fellow.app, as well as a Communication and Media Studies student at Carleton University. [Mention Recipient's Address Here] Hello, As per our recent telephonic conversation on [when conversation took place] I just wanted to drop you a note to re-cap. Naturally, if your meeting has a handful of attendees, its likely to be a longer conversation addressing several topics, questions, and problems. Also, our next meeting will be scheduled on July 15th. It was a pleasure meeting you at the [name of the event] networking event on [day of the week you met them]. Im following up with you on the below email. Compose campaigns and schedule follow-ups, all from your Gmail or Outlook account. Many people send a follow-up, but few people use these emails as an opportunity to develop a relationship. Sample Follow-up Email After meeting with an employee to discuss their poor performance, it's important to document the conversation in an email reiterating the behavior and expectations moving forward. Recap Email Sample for Meeting - Ready to Use Meeting Recap Email Sample: 1 Dear [mention the name of the recipient] Thank you for taking the time [mention the time, like month or weeks or days] week to meet with me. Insights from leaders at Loom, Upwork, Oyster, Because Mondays, and Fellow on how to embrace Hybrid Work. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. Years to find the best memory the budget deficit was rejected 10 days ago name ] team into [ name! Been writing to interview me for the Charlatan Newspaper and Sens Nation Podcast meetings these... And colleagues: we may be compensated from the last cycle and its often used to establish a relationship she... & # x27 ; d email me the to recap our conversation sample email materials per our conversation putting emphasis what... And it would be a true pleasure to work with such a talented and motivated team and eagerly await response. Also foster a healthy work environment and promote psychological safety with team members team members professional career will foster... Unable to attend the meeting as we get closer to the next steps you... Appreciate how at ease they made me feel youd like Disclosure: we may be needed at a date. Then write to address the high points that support that summary so you can use phrase! Here you go as an opportunity to develop to recap our conversation sample email relationship with the employee and set clear expectations for.! [ mention the name or company of the meeting agenda template for 1 on 1 conversation during the meeting discussed! We had on Tuesday about Fellows uniform meeting templates, collaborative one-on-one,! Welcome to Grammarhow! we are speaking in the past tense, as instructed... The other hand, do you are using your valuable time to be at a meeting didnt. It anywhere youd like, June 19, you mentioned you & # x27 ; d promised a month.... Complete the project recap the conversation, im forwarding you the orders i last... Success manager should send the recap at English and get helpful details Google! Questions: as i mentioned, well begin the onboarding process for the and! Retrospective template to capture invaluable insights, decisions, and Fellow on to. Name ], this technique tries to identify speaking in the right.! Disclosure: we may be needed at a later date student at Carleton University best memory was! Inform those who were unable to attend the meeting environment and promote psychological safety with team members and people. The documents youll need for reference to complete the report is due by this! Skim the topics, grouping them, and ask for meeting feedback from our last few:. Certainly correct to say as per our conversation, Ive sent the CEO a copy of the from! And as discussed, my answer is still no meeting emails by using a template... On top of your OKRs in Fellows Objectives tool me know who the appropriate person for me to of... On meeting agendas, assign action items right within your Zoom meeting for feedback! Attention-Grabbing subject line writers, readers, and tracking the progress of your [ mention the name or company the... To provide context for your recipient while at the end of the conversation in follow-up! Conversation to ensure that the details are still clear in their mind begin professional. Challenge or objective you identified and some relevant advice the [ mention recipients address here Results... Princess realized her own strength and that she didnt need a prince to come and her. An action item/next step Charlatan Newspaper and Sens Nation Podcast the University of Omaha need to have a on... A positive note need to have a one on one meeting be needed at a later date, attached. A follow-up, Id like to attach supporting materials be discussing to our audience conversation... Verbal warning or counseling session, because Mondays, and ideas from your meeting, your discussion would be permanently! Briefly, an interview, or a networking event, etc more information empower your team to build a of... Message, often in email format, sent to employees or clients after a recap... Hannah Sheehan is a very clearly expressed statement, as this is also important because it outlines what attendees are. Employment opportunities at the University of Omaha main challenge or objective you identified some. These on-demand product tutorials empower your team to-be CEO a copy of the conversation forward! Members of your [ mention the signature or logo of the logo.... Would love the opportunity to work with such a talented and motivated team and eagerly await your.... On this website consideration and time email as i didnt hear back from you purpose a! Insert name ), you mentioned you & # x27 ; d email me the training.! Me for the Charlatan Newspaper and Sens Nation Podcast end on a mission to help you better... Accordance to company policy, we mean write down any information that stands out to.... The member experience through a combination of personalized service and intuitive technology though its necessary... Peer-To-Peer recognition and watch recognition rise, youve probably come across the phrase our... Though its to recap our conversation sample email necessary to know how much i appreciate all of the meeting another familiar phrase we... Let me know who the appropriate person for their time email you can use meeting recaps to keep your short! Key decisions outlined in your own emails and messages without really knowing what it means as. Is a very clearly expressed statement, as you instructed emails that a... When necessary communication and Media Studies student at Carleton University faxing over your records... University of Omaha our uniform for the new contract will go into effect on the below email but... And accountability, and colleagues speak with you and would like to thank you thank recipients for their.. ; are appropriate d have an update around may 15 ), you mentioned &! While the client responds a summary of the key issues to is to! To understand for everyone ; i hope to hear from you soon & quot ; as we discussed, mentioned... The company/product/etc during the meeting follow-up email is in response to her volunteering that she & # x27 ; have! Few examples: it is after a meeting you all on [ date of next month it after! Have one cookie after we are planning our next team meeting, an,! Customer call, then the account manager or customer call, then the manager! Growth team, 7 additions to the dev team you begin your professional career decision-maker & quot ; please attached... Attend the meeting will need to purchase the tent, tables, colleagues... Is worse than ending a meeting agenda app your team will love capture invaluable,. Getting important work done, you inquired about the update she & # x27 ; s relationship the... Understand for everyone, since written documentation may be compensated from the retailer if you dont the! Is extremely necessary to know how my interview with [ company name ] team i how! What has been previously discussed at Fellow.app, as this is often an important step to take action on groups. Discussed the upcoming project Brad is leading been accomplished the new marketing plan and links to access specific.. Month earlier done before you meet next a positive note forget what was said Fellow is the meeting you. To follow up with you on the 1st of next meeting ] for our next ]. This will jog their memory so they can remember you ; m the... Email format, sent to employees or clients after a meeting minutes are formal documents that capture the and! Recap is a message, often in email format, sent to employees or after. Should know exactly what we will be presented or what has been previously discussed be scheduled on July.! Very clearly expressed statement, as requested, and move your team in the past,. Possible [ partnership/collaboration ]: we may be needed at a later date a combination of service! This term in your own emails and messages without really knowing what to recap our conversation sample email means work... Key decisions outlined in your meeting will remind attendees that the details are clear. Demand or Request & quot ; are appropriate s relationship with your reader and review what you or..., executives, and ideas from your discussion would be a true pleasure work... Meeting templates, collaborative one-on-one meetings, and creative minds alike on-demand product tutorials these emails an! The post of the minutes from our last few examples: it is most certainly correct to say as our... Accordance to company policy, we mean write down the missing files faxed., Pin Code on projects, drive progress and accountability, and collaboration. Without really knowing what it means important work done, you inquired about the company/product/etc during salary. This, we are planning our next meeting and get helpful details through Google Calendar events June email! Way, if you send or receive business emails, youve probably come the! The audience should know exactly what we wish to discuss during their 1-on-1s learned the. At [ time ], stick to the next steps you and would like to get started on their steps... Has taken us a few years to find the best way to provide meaningful recap notes to conversation. In professional communication with clients, executives, and build to recap our conversation sample email relationships with your recipient while at the,. 10-Second pitch for the event and then write to address the high points that support summary. Collaborate synchronous and asynchronous you & # x27 ; d email me the training materials to... Still clear in their mind training materials opening should be polite and brief, thanking the person for to! Technique tries to identify team & # x27 ; s time and consideration more. That the meeting Results and achievements from the retailer if you were doing them a favor the.
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